24-08 Payroll Manager (Manager 190) - Finance and Business Services
Salary:
See Position Description Location :
West Chester University, PA Job Type:
Regular / Full-Time Job Number:
24-08 Department:
Finance & Administration Division:
Finance & Business Services Opening Date:
07/21/2023 Position Summary Join a vibrant campus community whose excellence is reflected in its diversity and student success.
West Chester University of Pennsylvania's Office of Finance and Business Services invites applicants for the position of Payroll Manager.
West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania.
We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.
WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with generous retirement plans; many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.
The West Chester University Payroll Office is a dedicated team of professionals committed to paying university employees on-time and accurately, providing university employees with reliable, responsive, and timely customer service, retaining knowledgeable staff who understand payroll processes from start to finish, utilizing technology effectively in the operation of the payroll function and supporting the University in its efforts to achieve its mission.
The Payroll Office processes in excess of $144,000,000 annually in employee salaries and wages.
Reporting to the Assistant Controller in Finance and Business Services, the Payroll Manager is responsible for providing leadership, supervision, consultation and technical oversight for student, faculty, and staff payroll operations and leave record management.
This position ensures that the Payroll Office fulfills its obligations to the campus including meeting payroll processing deadlines, payment and data accuracy, and responsiveness to campus inquiries and needs.
The Payroll Manager collaborates with Human Resources, Budget, Accounting, Academic Affairs, and other campus partners to meet business needs; administers the payroll system and integration into other technology systems; and manages system upgrade and enhancement communications and coordination.
The ideal candidate will demonstrate strong leadership skills and payroll experience working in a high-volume, deadline driven environment; accounting experience; an understanding of collective bargaining agreements; the ability to provide excellent customer service to a diverse campus community including faculty, staff, and students; and experience implementing process improvements, policies, and procedures.
Responsibilities include:
Manage payroll processing for over 2,000 staff and faculty and 1,200 student employees Lead the Payroll team (Payroll Assistant Manager who supervises two Fiscal Technicians, and one Fiscal Assistant) in payroll processing, customer service, change management, system knowledge and training, documentation of procedures, and automation and process improvements Maintain an understanding of the six collective bargaining agreements Collaborate with campus partners, including timekeepers, to ensure the proper accounting of payroll by sharing knowledge, best practices, changes in pay or pay services and implement process improvements Provide management reports and reconciliation reports required by campus partners Provide training for self-service reporting for campus partners Prepare campus communications to share payroll requirements, updates, and changes Perform payroll reconciliation in the general ledger to subsidiary records and calculate payroll and benefit related accruals Provide information and records for compliance with federal, state and local tax regulations and audit compliance purposes Verify all data entered for faculty assignments, salaries, and special payments Provide retirement calculation for SERS/SPERS service and salary records Support Human Resources in managing and maintaining employee data Coordinate and supervise leave reporting, check distribution, unemployment compensation and disability inquiries Serve as the primary contact between the PASSHE Payroll Administration and Business Systems teams Work with employees and PASSHE Payroll to collect outstanding monies owed to the University because of an overpayment, system error, or benefits billing error and work with Accounting to reconcile outstanding balances Additional duties as assigned Minimum Qualifications Bachelor's degree in business, accounting, or a related field Three years of payroll experience Two years of supervisory or leadership experience Demonstrated proficiency in Microsoft Office including Outlook, Word, and Excel Preferred Qualifications Experience with payroll processing in an ERP environment Higher Education experience Experience with systems used in higher education (such as PeopleSoft, OnBase, Banner, SAP and BI/Business Intelligence) Accounting experience Special Instructions Ask about opportunities to work from home and alternate work schedules.
The salary range for this position is $80,086 to $91,526.
Review of applications will begin immediately and continue until the position is filled.
Candidates should apply online at Application materials must include a resume, cover letter and references (all required for consideration).
Applicants must successfully complete the interview process to be considered as a finalist.
Developing and sustaining a diverse faculty and staff advances WCU's educational mission and strategic Plan for Excellence.
West Chester University is an Affirmative Action/Equal Opportunity Employer.
Women, minorities, veterans, and persons with disabilities are encouraged to apply.
All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks.
WCU proudly offers comprehensive employee benefits including health, vision, and dental insurance, generous retirement plans, many wellness programs, a tuition waiver for self and family members, and training, development and advancement opportunities.
On the first working day, new employees are eligible to enroll in medical, prescription, dental and vision benefit plans.
Medical and prescription drug coverage includes PPO health, prescription drug, and hearing coverage.
Dental and vision coverage is offered at no cost to employees.
The Healthy U Wellness program rewards participants with reduced health care premiums and provides tools and resources to maintain good health.
Flexible spending accounts allow employees to withhold income from their paychecks before taxes for reimbursement of approved medical and dependent care expenses.
A University mission to support employee personal and professional growth.
PASSHE tuition waiver lowers the cost of college expenses.
Leave and time-off benefits include generous paid vacation, paid sick time, military leave and paid time off for most major holidays.
Choice of two group retirement plans with generous employer contributions.
Voluntary retirement plans offer two additional options to save and invest money for retirement and are available to all employees upon their date of hire.
Group life insurance is provided at no cost to all permanent employees.
Voluntary long-term disability insurance (LTD) and voluntary group life and personal accident insurance (VGLIP/AD&D) are available to employees.
State Employee Assistance Program (SEAP) provides a wide range of free services including counseling, legal, and financial services.
For additional benefit details please see the PASSHE EMPLOYEE BENEFITS PAGE.
Theinformation is provided for general purposes only.
Legal Plan Documents will govern any discrepancies that may arise.
Benefits, benefit levels, and eligibility rules are subject to change.
The benefits described are available to most employees; however, certain eligibility requirements must be met.
Recommended Skills Administration Automation Billing Business Intelligence Business Requirements Business Systems Estimated Salary: $20 to $28 per hour based on qualifications.
See Position Description Location :
West Chester University, PA Job Type:
Regular / Full-Time Job Number:
24-08 Department:
Finance & Administration Division:
Finance & Business Services Opening Date:
07/21/2023 Position Summary Join a vibrant campus community whose excellence is reflected in its diversity and student success.
West Chester University of Pennsylvania's Office of Finance and Business Services invites applicants for the position of Payroll Manager.
West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania.
We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.
WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with generous retirement plans; many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.
The West Chester University Payroll Office is a dedicated team of professionals committed to paying university employees on-time and accurately, providing university employees with reliable, responsive, and timely customer service, retaining knowledgeable staff who understand payroll processes from start to finish, utilizing technology effectively in the operation of the payroll function and supporting the University in its efforts to achieve its mission.
The Payroll Office processes in excess of $144,000,000 annually in employee salaries and wages.
Reporting to the Assistant Controller in Finance and Business Services, the Payroll Manager is responsible for providing leadership, supervision, consultation and technical oversight for student, faculty, and staff payroll operations and leave record management.
This position ensures that the Payroll Office fulfills its obligations to the campus including meeting payroll processing deadlines, payment and data accuracy, and responsiveness to campus inquiries and needs.
The Payroll Manager collaborates with Human Resources, Budget, Accounting, Academic Affairs, and other campus partners to meet business needs; administers the payroll system and integration into other technology systems; and manages system upgrade and enhancement communications and coordination.
The ideal candidate will demonstrate strong leadership skills and payroll experience working in a high-volume, deadline driven environment; accounting experience; an understanding of collective bargaining agreements; the ability to provide excellent customer service to a diverse campus community including faculty, staff, and students; and experience implementing process improvements, policies, and procedures.
Responsibilities include:
Manage payroll processing for over 2,000 staff and faculty and 1,200 student employees Lead the Payroll team (Payroll Assistant Manager who supervises two Fiscal Technicians, and one Fiscal Assistant) in payroll processing, customer service, change management, system knowledge and training, documentation of procedures, and automation and process improvements Maintain an understanding of the six collective bargaining agreements Collaborate with campus partners, including timekeepers, to ensure the proper accounting of payroll by sharing knowledge, best practices, changes in pay or pay services and implement process improvements Provide management reports and reconciliation reports required by campus partners Provide training for self-service reporting for campus partners Prepare campus communications to share payroll requirements, updates, and changes Perform payroll reconciliation in the general ledger to subsidiary records and calculate payroll and benefit related accruals Provide information and records for compliance with federal, state and local tax regulations and audit compliance purposes Verify all data entered for faculty assignments, salaries, and special payments Provide retirement calculation for SERS/SPERS service and salary records Support Human Resources in managing and maintaining employee data Coordinate and supervise leave reporting, check distribution, unemployment compensation and disability inquiries Serve as the primary contact between the PASSHE Payroll Administration and Business Systems teams Work with employees and PASSHE Payroll to collect outstanding monies owed to the University because of an overpayment, system error, or benefits billing error and work with Accounting to reconcile outstanding balances Additional duties as assigned Minimum Qualifications Bachelor's degree in business, accounting, or a related field Three years of payroll experience Two years of supervisory or leadership experience Demonstrated proficiency in Microsoft Office including Outlook, Word, and Excel Preferred Qualifications Experience with payroll processing in an ERP environment Higher Education experience Experience with systems used in higher education (such as PeopleSoft, OnBase, Banner, SAP and BI/Business Intelligence) Accounting experience Special Instructions Ask about opportunities to work from home and alternate work schedules.
The salary range for this position is $80,086 to $91,526.
Review of applications will begin immediately and continue until the position is filled.
Candidates should apply online at Application materials must include a resume, cover letter and references (all required for consideration).
Applicants must successfully complete the interview process to be considered as a finalist.
Developing and sustaining a diverse faculty and staff advances WCU's educational mission and strategic Plan for Excellence.
West Chester University is an Affirmative Action/Equal Opportunity Employer.
Women, minorities, veterans, and persons with disabilities are encouraged to apply.
All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks.
WCU proudly offers comprehensive employee benefits including health, vision, and dental insurance, generous retirement plans, many wellness programs, a tuition waiver for self and family members, and training, development and advancement opportunities.
On the first working day, new employees are eligible to enroll in medical, prescription, dental and vision benefit plans.
Medical and prescription drug coverage includes PPO health, prescription drug, and hearing coverage.
Dental and vision coverage is offered at no cost to employees.
The Healthy U Wellness program rewards participants with reduced health care premiums and provides tools and resources to maintain good health.
Flexible spending accounts allow employees to withhold income from their paychecks before taxes for reimbursement of approved medical and dependent care expenses.
A University mission to support employee personal and professional growth.
PASSHE tuition waiver lowers the cost of college expenses.
Leave and time-off benefits include generous paid vacation, paid sick time, military leave and paid time off for most major holidays.
Choice of two group retirement plans with generous employer contributions.
Voluntary retirement plans offer two additional options to save and invest money for retirement and are available to all employees upon their date of hire.
Group life insurance is provided at no cost to all permanent employees.
Voluntary long-term disability insurance (LTD) and voluntary group life and personal accident insurance (VGLIP/AD&D) are available to employees.
State Employee Assistance Program (SEAP) provides a wide range of free services including counseling, legal, and financial services.
For additional benefit details please see the PASSHE EMPLOYEE BENEFITS PAGE.
Theinformation is provided for general purposes only.
Legal Plan Documents will govern any discrepancies that may arise.
Benefits, benefit levels, and eligibility rules are subject to change.
The benefits described are available to most employees; however, certain eligibility requirements must be met.
Recommended Skills Administration Automation Billing Business Intelligence Business Requirements Business Systems Estimated Salary: $20 to $28 per hour based on qualifications.
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